Brief record cataloging

If you can’t find a record already in Next Search Catalog, or a record via Z39.50, or a record in Shareit, or a record from another source, you may need to create an original catalog record.

  1. Go to Cataloging

  2. Choose New Record –> Brief Records

  3. Fill in the following fields accordingly, if applicable:

  • 000 – Leader - click in this field and let it autofill (required)

  • 008 – Fixed length data elements - click in this field and let it autofill (required)

  • 020 or 024

    • 020 – ISBN number if the item has one (books)

    • 024 – UPC code if the item doesn’t have an ISBN (DVDs, Blu-ray discs, music CDs)

  • 100 – Author (if applicable)

  • 245 – Title (required)

  • 250 – edition (if applicable)

  • 264 – Publication information

    • a - place

    • b - publisher

    • c - year (most important piece of information here)

  • 300 – physical description. Please at least record the number of pages, number of discs.

  • 490 – series statement (if applicable)

    • a - series name

    • v - volume number

  • 500 – add note if applicable

  • 942 Koha elements

    • e - shelving location (required)

    • c - item type (required)

    • h - collection code (required)

  1. Once bibliographic records have been added, see the instructions for adding items to records to continue

(Please note that if a bibliograhic record does not have an item added to it within 14 days, the bibliographic record will automatically be deleted)