Brief record cataloging

If you can’t find a record already in Next Search Catalog, or a record via Z39.50, or a record in Shareit, or a record from another source, you may need to create an original catalog record.

1. Go to Cataloging

   

2. Choose New Record –> Brief Records

   

3. Fill in the following fields accordingly, if applicable:

• 000 – Leader - click in this field and let it autofill (required)
• 008 – Fixed length data elements - click in this field and let it autofill (required)
• 020 or 024
  • 020 – ISBN number if the item has one (books)
  • 024 – UPC code if the item doesn’t have an ISBN (DVDs, Blu-ray discs, music CDs)
• 100 – Author (if applicable)
• 245 – Title (required)
• 250 – edition (if applicable)
• 264 – Publication information
  • a - place
  • b - publisher
  • c - year (most important piece of information here)
• 300 – physical description. Please at least record the number of pages, number of discs.
• 490 – series statement (if applicable)
  • a - series name
  • v - volume number
• 500 – add note if applicable
• 942 Koha elements
  • e - shelving location (required)
  • c - item type (required)
  • h - collection code (required)

4. Once bibliographic records have been added, see the instructions for adding items to records to continue

(Please note that if a bibliograhic record does not have an item added to it within 14 days, the bibliographic record will automatically be deleted)