Glossary

Agencies:

Institute of Museum and Library Services: Institute of Museum and Library Services (AKA IMLS) is an independent federal agency that provides library grants, museum grants, policy development, and research. You can learn more about the Institute of Museum and Library services at the IMLS website
Kansas Library Express: Kansas Library Express (AKA KLE) is the courier system that ships materials between member libraries in Kansas. KLE also allows libraries to ship materials to couriers on the Blue Sky courier system in Colorado and Trans Amigos in other states. Northeast Kansas Library System administers the courier system. For more information see the KLE website
KICNET: KICNET (AKA -K-ansas -I-nterlibrary loan -C-ouncil -NET-work) is the statewide interlibrary loan network. KICNET uses the ShareIt software by AutoGraphics to manage interlibrary loans througout the state of Kansas. For more information see the Kansas State Library’s ILL website
Northeast Kansas Library System: Northeast Kansas Library System (AKA NEKLS) is one of seven regional library systems in Kansas. You can learn more about the Kansas regional library systems at the State Library of Kansas page on regional library systems
OCLC: OCLC (originally -O-hio -C-ollege -L-ibrary -C-enter; later -O-nline -C-omputer -L-ibrary -C-enter; now officially -OCLC, Inc.-) is a non-profit cooperative library technology organization. OCLC is best known worldwide for maintaining the Dewey Decimal Classification standard; and for operating WorldCat. For more information see the OCLC website
State Library of Kansas: The State Library of Kansas (AKA SLK) acts as the library for the governmental offices of Kansas and helps provide library services to all residents of the state of Kansas. You can learn more about the State Library of Kansas at the State Library of Kansas website

Software, languages, and outside services:

Integrated library system

-AKA:-

ILS
ILMS
LMS
Library management system
Integrated library management system

A software system that, at a minumum, integrates a library’s bibliographic catalog and it’s borrower records in order to manage circulaiton. Integrated library systems may also include components or modules that help manage acquisitions, serials, requests, authorities, public access catalogs; and other components to help automate and computerize library services.

Koha

Koha is the name of the open source integrated library system software used by Next Search Catalog. You can learn more about Koha at the Koha Community website

ShareIt

(-AKA Agent-)
The software system used to manage the statewide ILL service.

SIP

Standard Interchange Protocol - A protocol for sending messages between an ILS and third party software. SIP was originally developed by 3M in the 1980s.

SIP2

Standard Interchange Protocol, version 2 - A protocol for sending messages between an ILS and third party software. An update to the original SIP protocol developed by 3M in the 1980s.

Next Search Catalog and Koha related terms:

Borrower category: Each borrower is assigned a borrower category. For most libraries these categories are based on the borrower’s age. Borrower categories help define circulation rules in Next Search Catalog. For a full list of borrower categories, run report 3824 (GHW - Basic borrower category list).
Collection code: Collection codes describe an item but they do not define circulation rules. Every item must have a collection code. For a full list of collection codes, run report 3827 (GHW - Basic collection code list).
Item type: Item types describe an item and help define circulation rules. Every item must have an item type. For a full list of item types, run report 3828 (GHW - Basic item type list).
Permission: User permissions are set by the Next Search Catalog system administrators and determine which ILS modules that library workers can access to when they log into the staff interface.
Password: (-AKA PIN-)
Shelving location: Shelving locations describe where an item is located in the library. Next Search Catalog uses 3 basic shelving locations, Adult, Childrens, and Young adult. For a full list of shelving locations, run report 3786 (GHW - Basic shelving locations list).

Item statuses:

Overdue: An item is considered “Overdue” when it is checked out to a patron beyond its due date.

Lost item statuses:

Lost: An item is considered “Lost” when it has been overdue for a long period of time and the borrower has been billed for the replacement cost of the item.
Missing: An item is considered “Missing” when, according to the catalog, the item is supposed to be checked in and on the shelf, but staff are unable to locate the item on the shelf.
Claims returned: An item is considered “Claims returned” when an item is checked out to a patron, but the patron claims that they have returned it, and library staff are unable to locate the item on the shelf.

Notices and slips:

First valid email

Next Search Catalog sends e-mails to the “First valid” email address on a borrowers account and it checks for valid email addresses in this order:
- Primary email
- Secondary email
- Alternate address > Email
Please note that a valid email address does not necessarily mean the first working email address – valid just means the email address meets the IETF standards for a properly formatted email address (see Valid email address format for more information)

Cataloging

Universal Product Code

-AKA:-

UPC

The barcode found on almost all products throughout the world. The Universal Product Code on most books is the same as the book’s ISBN

International Standard Book Number

-AKA-

ISBN

A 13 digit number that identifies a book. ISBNs have been used by publishers since 1970. In 2007 ISBNs changed from 10 digits to 13 digits.

International Standard Serial Number

-AKA-

ISSN

An 8 digit number that identifies a serial publication like a magazine or journal.

Abbreviations:

ILS: Abbreviation for Integrated library system
ILMS: Abbreviation for Integrated library management system
IMLS: Abbreviation for Institute of Museum and Library Services
ISBN: Abbreviation for International Standard Book Number
ISSN: Abbreviation for International Standard Serial Number
LMS: Abbreviation for Library management system
KLE: Abbreviation for Kansas Library Express
NEKLS: Abbreviation for Northeast Kansas Library System
SLK: Abbreviation for State Library of Kansas
UPC: Abbreviation for Universal Product Code