Report 214 Training

Purpose of report 214

The purpose of this report is to identify items that have incomplete or problematic item record fields. For example, if you chceck out an item that has no replacement price entered, if the item is never returned the lost item process will automatically bill the borrower $0.00 for the replacement because, as far as the system is concerned, the item has no price. Similarly, if an item has a blank item type, the item will not check out for the proper length of time and borrowers may not be able to place requests on the item because an item type is crucial in the circulation rules matrix.

Frequency for running report 214

Ideally, each library should run this report and try to resolve the issues with these items once a month.

Finding report 214

You can find report 214 following the instructions in “Finding a report by number”

Using report 214

When you run report 214 you’ll be given options to choose a library and to choose a problem type. The report is very flexible and allows you to view all items with problems, or just items with one or two specific problems.

The report results include links to the item’s bibliographic record and its item record. The column on the far right indicates what type of problem the item is experiencing.

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